Job dispatch board
One source of truth: assign work and auto-generate job IDs in a click.
Industries / Field Service & Fleet
AI & automation for Field Service & Fleet.
Dispatch faster, fix sooner
DwgWhat we build for Field Service & Fleet
SheetIndustries
Steps04
Mobile mechanics, truck maintenance crews, and workshop managers run on scheduling, parts, and status updates. We replace clunky tools and group chats with one system that dispatches jobs, books slots, and keeps everyone in the loop automatically.
Where it hurts
3 pain points- Jobs dispatched by hand across calls, texts, and scattered spreadsheets
- No real per-technician availability, so double-bookings and gaps happen
- Customers and crew left guessing on status, ETAs, and parts
What we build for you
4 buildsSmart scheduling
Per-technician availability and booking links, synced to their calendars.
WhatsApp / SMS updates
Jobs, reminders, and status pushed straight to crew and customers.
Maintenance automation
Recurring service schedules, reconciliation, and a daily ops brief.
See the full list of services or browse automation use cases.
The cost of leaving it manual
Jobs dispatched by hand across calls and texts mean double-bookings, idle technicians, and customers left guessing - every one a hit to utilisation and repeat work.
Common bottlenecks here
Recipes for Field Service & Fleet
5 recipesRespond to GoHighLevel leads instantly with an AI first-touch
New leads sit until someone is free to reply, and by then the enquiry has often gone cold or gone to a competitor.
New lead submitted in GoHighLevel → Reply drafted from the enquiry details → First-touch message sent within the same conversation → Lead handed to the owner with the exchange already logged
Send calendar reminders from a Google Sheet
Dates that matter, renewals, follow-ups, deadlines, live in a spreadsheet, and nobody remembers to check it until something is already late.
Sheet row reaches its reminder date → Reminder details pulled from the row → Calendar event and Gmail reminder created for the owner
Push form submissions into HubSpot with owner assignment
Form leads land in an inbox or a spreadsheet first, then get manually created in HubSpot and handed to a rep, often a day later.
Form submitted → Contact and deal created in HubSpot → Owner assigned by territory or workload rule → Owner notified
Send Slack alerts from Airtable status changes
A specific status field, blocked, overdue, ready for review, needs eyes fast, but nobody watches the base closely enough to catch the change.
Status field changes on an Airtable record → Change matched against the statuses worth alerting on → Alert posted to the relevant Slack channel
Generate Google Docs from a Sheet row
Proposals, letters, or briefs are built by copying data out of a spreadsheet into a template by hand, one row at a time.
Row marked ready in Sheets → Template populated with that row's data → Google Doc created and shared with the owner
Common questions
- Can you replace our group-chat dispatch?
- Yes - one dispatch board becomes the source of truth for assigning work, with per-technician availability and automatic status updates, so jobs stop getting lost in text threads.
- Will customers get updates automatically?
- Yes - job confirmations, reminders, and status can be pushed to customers and crew by SMS or WhatsApp on a schedule, so nobody's left guessing on ETAs.
Continues · Book a consultation
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