14 / Recipes / Google Workspace & Gmail

Capture supplier invoices from Gmail into Google Sheets

Supplier invoices arrive as PDFs in a shared inbox, each vendor with a different layout, and someone re-keys the line items into a spreadsheet every week.

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How it runs

  1. 01

    New invoice email arrives in Gmail

  2. 02

    Parser reads the PDF, any layout

  3. 03

    Line items written to a per-supplier tab in Sheets

  4. 04

    Duplicates flagged, daily summary emailed

What you get

  • ✓Invoice entry runs unattended instead of as a weekly manual job
  • ✓Any supplier PDF layout is handled, not just one template
  • ✓The team looks only at what the parser flags

Tools

GmailDocument AIGoogle SheetsApps Script

Time saved

Replaces a weekly manual invoice re-keying job.

We built something like this: read the case study.

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