Recipes / Google Workspace & Gmail

Draft Gmail replies from a knowledge base

Support replies to common questions are retyped from scratch every time, even though the answer already exists in the docs.

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Updated September 2026

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STEP01TriggerNEW QUESTION EMAILARRIVES IN GMAILSTEP02SearchKNOWLEDGE BASE SEARCHEDAND A DRAFT REPLYWRITTENSTEP03SaveDRAFT SAVED TO THETHREAD FOR REVIEWSTEP04SendSENT ONCE APPROVED, OREDITED FIRSTSALESSTEP 01TriggerNEW QUESTION EMAILARRIVES IN GMAILSTEP 02SearchKNOWLEDGE BASESEARCHED AND A DRAFTREPLY WRITTENSTEP 03SaveDRAFT SAVED TO THETHREAD FOR REVIEWSTEP 04SendSENT ONCE APPROVED,OR EDITED FIRST
DwgHow it runs
SheetRecipe
RevSeptember 2026

Replies to common support questions can be drafted automatically from your own knowledge base the moment a question arrives in Gmail, saved to the thread for review, and sent only once a person approves or edits them. Evenops grounds the draft in your current documentation, so answers reflect what is written today rather than memory.

How does it run?

4 steps
  1. Step 01Trigger

    New question email arrives in Gmail

  2. Step 02SearchAI step

    Knowledge base searched and a draft reply written

  3. Step 03Save

    Draft saved to the thread for review

  4. Step 04Send

    Sent once approved, or edited first

What do you get?

3 outcomes
  • ✓A draft is ready the moment the email arrives, not written cold
  • ✓Replies pull from the current knowledge base, not memory
  • ✓A person still approves every send

Which tools does it use?

GmailKnowledge baseApps Script

Time saved

Cuts out retyping answers to common support questions.

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